How does the notarization and documents certification works and when it is needed?

What is a notary and what services do they provide?

The main role of a notary public is to act as an impartial witness while dispersing fraud deterrent activities related to legal documents, this type of act is usually referred to as notarization. A notary’s main purpose is to administer oaths and affirmations, take affidavits and statutory declarations, witness and authenticate the execution of specific classes of documents. Its purpose is to also take acknowledgements of deeds and other conveyances, protest notes and bills of exchange and provide notice of foreign drafts.

How does notarization work?

How notarization works, normally the process is quite simple. You give a document and your ID document to a notary public. After the identification you sign it the presence of a notary public. Following that, the notary formally notarized the document using an official stamp, writes in the corresponding date and provides their own signature.  

Is there a difference between a notary and notary public?

The main difference between the two is a notary service is also known as a notary public, and that is a person that is authorized to help and witness the signing of important documents. They are normally a person designated by a state government who is trusted with the responsibilities of being an impartial witness to the signing of these critical documents.

What are the different types of Notary?

There are many types of notary. The common types vary from country to country and case to case. Some common types of notary are acknowledgements, copy certifications, jurats, and signature witnesses. Acknowledgements are a common type of notary for documents concerning valuable assets, an acknowledgment confirms the signer’s identity and makes sure that the documents were signed voluntarily. An acknowledgment Notary is when the signer appears in person to acknowledge that their signatures on the documents are valid and they signed it voluntarily. Signature witnessing on the other hand, occurs when Notaries witness the documentations being signed and they confirm the signer’s identity on the spot. 

Copy certification is another common Notary, it takes place when you take the original documents to a Notary to copy. The Notary will ensure that the copied document is identical to the original document and a copy certification is issued to make sure that the copy is not fraudulent.

Who can provide Notary services?

Some professionals like doctors, engineers and police officers can Notarize certain specific documents. However, most legal documents can only be Notarized by a licensed registered individual in the legal profession. Practicing lawyers, paralegals, or notary publics are authorized to Notarize most legal documents and well as commissioners of oath.

We will be glad to assist you. Please do not hesitate to contact us at Buzaker Law firm via the “CONTACT US“  form, telephone at (905) 370-0484, or via email at
Buzaker Law corporation

Buzaker Law corporation

About Buzaker Law Firm

Buzaker Law Firm strives to provide high-quality legal services with integrity, professionalism, and respect for our clients and the community. Our law firm focuses on ethics while solving and negotiating any situation with significant knowledge and skills gained through years of practicing law in Toronto, Ontario.

Recent Posts